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Program Suspension

1. The decision to review a program for possible suspension or discontinuance is initiated by the relevant Dean and is usually informed by the annual program review process.


2. The Dean will consult with the academic department(s) responsible for the program's instruction.
   
   
   
   1. If the Dean and the majority of the department(s) agree on a recommendation to suspend or discontinue a program, a proposal document with supporting rationale will be submitted to Education Council for advice to the Board, and the Board will make the final decision.
   
   
   2. If the Dean and the majority of the department(s) do not agree on the recommendation to suspend or discontinue a program, discontinuance will not be considered prior to suspension. The Dean will submit a request to the Education Quality Committee (EQC) of Education Council for a Feasibility Report.
   
   
   
   


3. The Report will be written by a Program Feasibility Working Group based on their review of the program. Members of the working group are appointed by EQC from relevant areas of the College, and membership will reflect a range of perspectives and roles. 


4. The Report will include, but is not limited to, the following elements:
   
   
   
   1. The reasons program suspension is being contemplated;
   
   
   2. All known facts or conditions which argue in favour of, and/or against, the suspension of the program;
   
   
   3. Labour market trends relevant to the program;
   
   
   4. Student demand for the program;
   
   
   5. Potential impacts of program suspension on equity deserving groups; 
   
   
   6. Competing or related programs at other colleges in the Province;
   
   
   7. Financial impacts on the College of continuing or suspending the program;
   
   
   8. The non-financial impacts of suspending the program;
   
   
   9. Possible curriculum changes which might allow the program to continue without suspension;
   
   
   10. The costs and potential benefits of continuing the program without suspension, after necessary changes, to curriculum and otherwise, have been made.
   
   
   
   


5. The Working Group will engage in a broad consultation process, ensuring that all relevant parties in the College are engaged in a discussion regarding the potential impact of program suspension.


6. The completed Report will be submitted to the Dean in a timely manner, not to exceed three months. The Dean will distribute the Report to:
   
   
   
   1. All employees of the department(s) associated with the affected program
   
   
   2. Senior Team
   
   
   3. Education Council
   
   
   4. The constituent unions.
   
   
   
   


7. The Report will be used to inform the Dean's decision on how to proceed with the program:  
   
   
   
   1. If the Dean determines that a program could be revitalized, a reasonable opportunity to implement the recommendations will be given. The College will support the revitalization of the program.
   
   
   2. If the Dean recommends suspension of a program, the Dean will present their recommendation to Education Council. The affected faculty, staff, students, Program Advisory Committee (PAC) members, and any other interested relevant parties in that program will also be invited to present.  
   
   
   
   


8. Following the presentation to Education Council, Education Council will vote on its advice to the Board of Governors on the proposed suspension. This advice will be provided to the Board of Governors, who will make the final decision.


9. If the decision is to suspend a program, then the program will be suspended from the date of the next intake or from the date specified by the Board.

Program Discontinuance

10. Two years following the suspension of a program, the decision to suspend will be revisited by the Dean and department. 


11. The Dean will make a recommendation to Education Council concerning reinstatement, discontinuance, or an extension of the suspension for up to two additional years.


12. A program may not remain in suspension for more than four years. At the end of this period, Education Council will table an agenda item for its next scheduled meeting to advise the Board on reinstatement or discontinuance.


13. Education Council will provide advice to the Board of Governors regarding discontinuance of a program.


14. The Board of Governors will make the final decision on the discontinuance of a program. Unless otherwise specified by the Board, the date of the meeting where the decision is made will be the official discontinuance date.

Communication and Teach-Out

15. It is the College's responsibility to communicate the decision to suspend or discontinue a program to all relevant parties as soon as possible after the decision is made.


16. The department, Dean, Registrar, and the Marketing & Communications department will be notified and create a communication plan to inform existing students, applicants, prospective applicants, and relevant community partners.


17. The Dean and department will create a teach-out plan that provides for the equitable treatment of students if the institution suspends or discontinues a program before all enrolled students have completed their studies. Teach-out plans will reflect the program's completion timeline. 


18. Affected program applicants and students will be notified when a program is suspended or discontinued, and where appropriate, directed to Advising to offer registration information in another program.